PTO Program for Exempt (Salaried) Managers
Union Square Hospitality Group (USHG) is pleased to offer Paid Time Off (PTO) to our management team. Please read below for USHG eligibility requirements and procedures.
Our businesses each have their own holiday schedule, though some are open 365 a year. Please check with your manager regarding your business’s holiday hours as well as their procedure for requesting holiday time off, and ensuring proper coverage.
Paid Time Off
All salaried employees (exempt from overtime) are awarded their PTO on each anniversary, based on the chart below. Your PTO balance can be viewed at any time in UltiPro: select Myself à Benefits à PTO.
Requests for PTO must be approved by your People Manager. PTO can never be used as part of or an extension to your termination notice period.
Unused PTO can be carried forward from year to year, but your available PTO maximum can never exceed the maximum amount that you are eligible to accrued based on your year of service. We believe that time away from work, while being paid, is a vitally important benefit for our people and strongly encourage our people to take the time off they have earned. We want our people to be able to take care of themselves and their needs outside of work and believe that in so doing, our people will be happier and healthier. Because of this, we do not offer an option to “buy out” any unused PTO.
PTO Award, based on years of service:
A requested “day” of PTO is 8 hours. PTO is paid at the manager’s base pay rate at the time the PTO is taken. The rate does not include overtime or any other forms of compensation such as incentives, commissions, bonuses, etc.
Procedure for Taking Time Away from Work
All Time Off must be requested via a “Request for Time Off” and approved by your People Manager in advance. Please take note of the policies below and provide your People Manager with adequate notice of your intention to take time off. A request does not guarantee approval.
Time Off is granted on a first-come, first-served basis. To allow us to operate smoothly in your absence, please make sure your responsibilities and deadlines are covered. For extended time away, please submit a “Request for Time Off” to your People Manager for approval at least four weeks prior to your requested Time Off.
Managers will be paid for necessary time away from work due to illness, with approval from your People Manager. In the event that an illness makes you unable to work, please notify your People Manager immediately and ensure that all deadlines and work requirements are covered in your absence. People Managers are required to document sick days for Managers. Excessive use of sick time may be subject to disciplinary action, up to and including termination.
Employees with lengthy illnesses or chronic conditions may be entitled to medical leave under the Family Medical Leave Act (please see the USHG Policies & Guidelines). Please contact the People & Culture Team if you have a condition that requires you to miss significant time at work.
Upon transferring from one USHG business to another, employees will carry their accrued and unused PTO to their new position.
We feel very strongly about using time off to refresh and rejuvenate. Therefore PTO is intended for use by active employees during their time with USHG, and is not paid out upon termination. PTO cannot be used as part of or an extension to your termination notice period.
We offer reinstatement of length of service for eligible employees who leave USHG on good terms. This means that when eligible employees return to USHG, they will retain their entire tenure with USHG.
Please contact the People & Culture Team if you have any questions about the PTO Policy.